Before you can create a setting chart, you will need to create a guest list. We offer a free guest list template that will help you keep track of who is coming, where each person will sit and other important information such as special meals that will need to be provided, etc. For more wedding planners see how to plan a wedding.
A wedding reception seating chart ensures that each table is filled to maximum capacity. It also ensures that guests will be seated with their spouses, friends, or family when possible.
Once you have allocated each guest a seat at one of the tables you can prepare a wedding seating chart sign or poster. Place this sign at the entrance so that guests can check where they will be seated. There are three versions of this sign for 10, 8 and 6 people per table.
Decide on the shape of your table. There are four table shapes: round, rectangle, oval, and square. Select a wedding table seating chart for 4, 6, 8 or 10 people per table.
We also offer a wedding seating chart maker that seats people according to the wedding guest list. Once someone has RSVP’d they will automatically appear in the wedding table seating chart. On this chart, you can select the table number and dietary preferences for each guest (see below).
The following templates offer a chart view of your seating arrangements. We also offer a list view below.
10 People Per Table – Round Table
The PDFs are typeable and allow you to easily enter your guests’ names directly, without requiring any additional software. Just click on the PDF and start typing the names.
8 People Per Table – Round Table
6 People Per Table – Round Table
10 People Per Table – Rectangle Table
8 People Per Table – Rectangle Table
6 People Per Table – Rectangle Table
12 People Per Table – Rectangle Table
There are two types of lists with your wedding seating arrangements. A blank list that you can type on or a pretty list that you can display at your wedding reception. There are many wedding seating chart ideas but you can customize your list to match your wedding theme and table layout.
Choose any border, edit the text, change the fonts, and customize these seating charts.
10 People Per Table
The PDFs are typeable and allow you to easily enter your guests’ names directly, without requiring any additional software. Just click on the PDF and start typing the names.
8 People Per Table
6 People Per Table
Table assignments at a wedding can be a stressful task. This Excel seating chart template will make it easy to create the perfect seating arrangement. It will take your guest list and help you create a table plan. The spreadsheet has five tabs. The first one explains what you need to do step by step to create your table plan.
Fill out the wedding guest list worksheet. Add the list of guests you plan to invite.
Keep updating the list once you send out invitations, once the guests RSVP, etc.
Once that you update the spreadsheet that guests have confirmed they will be attending, they will automatically be listed on the “RSVP Table Selection” worksheet.
In the “RSVP Table Selection” worksheet, choose a table for each guest (from 1 up to 20).
The “Table Selection” worksheet will show the final table plan for all tables.
The budget tab will show you how much your wedding will cost according to the cost per person and the number of people who will be attending. It also includes a breakdown of the bride’s guests and the groom’s guests if you want to know how it breaks down. If not, delete that section.
You can keep updating the wedding guest list with all the relevant information you need. The spreadsheet has a section to record the number of people invited, the number of people attending, the gifts received, whether or not a thank you card was sent, if the guest is from the bride or the groom’s side, and each guest’s food preference. For food preference, there are 8 built-in options: no preference, vegetarian, vegan, kosher, halal, gluten-free, dairy-free, and others.
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